Get your data in
Excel, CSV, XML, REST API or manual entry — mixed freely. Ready-made templates for common student information systems, and custom import mapped to your own file format.
The complete university timetabling platform
Lecturers book the hours they are free. One click generates a conflict-free timetable around exactly those hours, in minutes. And the moment anything moves, every affected lecturer and student gets a push notification on their phone — not an email they may read tomorrow, and not a calendar feed that changes silently.
- Push notifications the instant a class moves
- Lecturers book their own availability
- Booking, exams, mobile and signage included
- Published pricing from €90 per month
We came to Wise having assessed the other solutions out there, against a backdrop of clunky software and appalling service. The cost was a concern to us, but I could not have been happier with the Wise solution — they have been extremely helpful and delivered a product that works very well, doing all we ask of it. We do not have any association with Wise other than being a happy customer.
The whole idea, in two screens
Lecturers book their own free time
Ask any timetabling office where the weeks actually go and the answer is never the algorithm. It is collecting lecturer availability — hundreds of emails, phone calls and corrections, chased across a fortnight, then keyed into a system by hand and immediately out of date.
Wise Timetable removes that phase entirely. You open the web booking system to your lecturers. Each of them signs in through a browser and books the hours they are free to teach — no installation, no training, no form to email back. Then your administrator opens the desktop console and runs generation against exactly that availability.
There are no thousands of calls, no spreadsheet reconciliation, and no transcription step where errors get introduced. The availability is the constraint data. And nobody can object that they were scheduled at an impossible time, because they entered the times themselves.
It is the same booking system that handles rooms, labs and consultations — you are not buying or configuring a second product. For most institutions this single change removes more calendar time from the timetabling cycle than any algorithmic improvement ever will.
How the cycle runs
- You open the web booking system to your teaching staff and send one link
- Lecturers book the hours they are available, in a browser, at their own pace
- The administrator watches completion live and sends automated reminders to whoever has not responded
- One click in the admin console generates the timetable according to that availability
- The same lecturers verify the result before it is published — and everybody is satisfied, because nobody was scheduled over their own submission
A complete system, not a scheduling engine with add-ons
Most vendors sell you a generator and then charge separately for room booking, exams, mobile apps and reporting. Wise Timetable includes all of it in one licence.
Lecturers book their free time
Open the web booking system to your teaching staff and they book the hours they are available themselves. Live completion tracking, automated reminders, and generation runs straight off it.
Constraints that reflect reality
Working hours, lunch breaks, maximum daily load, room locks, travel time between buildings, condensed or spread teaching — hard rules and soft preferences, handled differently.
Automatic generation
One click produces a conflict-free timetable in minutes, not months. Lock anything you want fixed and let the system build around it. Generate several variants and compare them.
Conflict detection
Clashes across rooms, lecturers, groups and equipment are detected the instant they are created, with a safe swap tool that tells you whether an exchange is possible before you commit.
Room booking included
Lecturers reserve labs, meeting rooms and consultation slots themselves, limited to the rooms they are entitled to, with an optional approval queue. Fully integrated with the main timetable.
Exam scheduling
A dedicated final-exam module with seating plans and invigilator assignment, respecting gaps between papers and student-level clash rules.
Publish everywhere
Ready-made web pages, iOS and Android apps, campus digital signage, PDF and Excel reports, calendar feeds and automated mass email — all from the same source.
Documented API
A documented REST API for reading and writing, plus scheduled synchronisation with your student information system, HR system and institutional databases.
The timetable changes. Everyone knows within seconds.
A room falls through at eleven. A lecturer calls in ill. A session moves one building across campus. The question that decides whether your timetabling system is trusted is not how quickly you can fix it — it is how quickly the people affected find out.
Wise Timetable sends a push notification to the phone of every lecturer and every student a change touches, at the moment it is published. Not a digest overnight, not a notice on a web page nobody thought to reload — a notification on the lock screen, in the free iOS and Android apps, naming what moved and where it moved to.
This is worth being precise about, because it is where most timetabling systems stop. The usual way to publish a schedule to a phone is a calendar subscription or a web page, and both are pull media: the phone asks, on its own schedule, and gets whatever is there. Neither can originate a message. A calendar feed can update silently overnight and the student walks to the old room in the morning — technically correct, practically useless. Publishing is not notifying, and only one of them prevents an empty lecture theatre.
The same event also raises an email to the lecturers involved, refreshes the published web pages and the campus displays, and updates the ICS feeds — from the one change, with nothing to announce by hand. Automated tasks run the whole chain server-side, so there is no step anyone can forget on a bad morning.
What actually reaches a phone
- A class is moved, cancelled, rescheduled or given a different room
- A substitute lecturer is assigned to a session
- An examination is scheduled, moved or given a seating allocation
- A reminder ahead of a session, for institutions that want one
- Only to the people the change affects — not a broadcast to the whole faculty
25 yearsof continuous development
16interface languages
< 1 minto regenerate a large timetable
€90per month, starting price
How an implementation actually runs
Cloud services can be live in a day. The honest answer is that the full process takes a few weeks, most of it spent on your data and your integrations rather than on our software.
Set up
We host on AWS or install on your own servers, then help you build the initial programme hierarchy and organisational structure. You do not start from an empty database.
Collect
Import what you already have from Excel, your SIS or an API. For lecturer availability, open the web booking system to your staff and let them book their own free hours.
Generate
Define constraints, run generation, review the result. Mix automatic and manual placement freely: lock what must not move, let the system solve the rest.
Publish and maintain
Lecturers verify before release. Then publish to web, mobile, signage and email. Mid-term changes take a few clicks and notify everyone affected automatically.
Built for the institution you actually run
The same licence covers a single faculty and a twelve-site university. Pick the closest starting point.
Universities
Faculties with independent scheduling autonomy, shared central resources, and a registrar who has to reconcile both.
Multi-campus institutions
Travel time between sites treated as a real constraint, not an afterthought, with per-campus and consolidated views.
Medical schools
Clinical rotations, small-group teaching, laboratory sessions and hospital placements alongside conventional lectures.
Engineering faculties
Laboratory capacity, split cohorts, equipment-bound sessions and heavy practical loads.
Colleges
Smaller teams without dedicated timetabling staff, where the software has to be usable by one administrator.
Middle East & GCC
Gender-segregated teaching, Friday and Ramadan calendars, Arabic and English interfaces, and regional data residency.
Questions institutions ask first
How long does implementation take?
Cloud services can be set up within a single day. The full process usually runs a few weeks, dominated by data preparation and any integration with systems we have not met before. Training takes three to five days, after which your team is working independently.
Support does not stop at go-live; it continues for as long as you use the system, at no extra cost.
What does it cost?
Pricing starts at EUR 90 per month for smaller institutions and is licensed per independent timetable, not per user or per student. The final figure depends on student numbers, required integrations and overall complexity, because those drive the infrastructure and support behind the licence.
Unlimited programmes, courses and entities run under a single timetable licence. See the pricing page for what is included as standard.
Can we keep some hours fixed and generate the rest automatically?
Yes, and this is how most institutions work. Place the sessions that must not move, lock them individually or lock the entire timetable built so far in one action, and run generation. Locked sessions are marked with a key icon and are never touched. The system schedules everything else around them.
We already have our data. How do we avoid retyping it?
Excel and CSV import covers most cases, XML is supported, and there is a documented REST API for direct integration. Ready-made templates exist for common setups, and custom imports can be mapped to your own file format.
Automated import and manual adjustment can be combined at any point, so you are never forced to choose one route for everything.
Read further
- Why institutions choose usThe five arguments, stated plainly enough to check against any other vendor.
- All product featuresTwenty-five capability pages, from data import through to digital signage.
- Pricing and what is includedThe full licensing model, published rather than gated.
- Guides and articlesPractical scheduling guidance from twenty-five years of university deployments.
- Frequently asked questionsImplementation, sizing, security, support and integration answered in detail.
- Download the free trialThe full desktop application with every feature enabled, plus a live web demo.
- Connecting faculties and departmentsJoining the separate timetables of one university without forcing everyone onto one grid.
- About Wise TechnologiesWho builds this, and what else we do.
Let us show you your own timetable
Book a 45-minute online presentation. Bring a real scheduling problem from your institution and we will show you how it is handled — not a canned demo dataset.